Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Job Title: Administration Assistant
Reports to: Program Area Procurement and Administration Coordinator
Travel required: 10%
Grade: Level 12
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
The Procurement Assistant supports the procurement process through effective and efficient procuring of goods and services by making wise and proper procurement decisions as guided by the Procurement officer, responding to internal clients, monitoring updating supplier information and, participating in the bidding and prequalification exercise.
The Administration Assistant lays a critical role I making sure things happen. S/he’s responsibility is to ensure all the paper work required for the efficient procurement service delivery is available the job holder verifies documentation to ensure accuracy and alerts when aspects of the procurement process are being hindered.
This role is operational in nature is guided by procedures. working across departments ensuring processes and systems are adhered to at all times. The role requires strong communication skills, an appreciation of detail and to have good relationship management skills.
This position will support projects ensuring that project information are filed and kept in safe and protected environment in an accessibly format. The project supported has both moveable and fixed equipment in various field locations. To manage this, the job holder is required to develop a strong asset and inventory management system.
The job holder is required to have an understanding and appreciation of administration and procurement. This requires the job holder to:
• Good Knowledge of hospitality and public relations procedures and familiarity with best HR practices will be key in executing this job
• Able to uphold and respect procurement ethics and to conduct activities with integrity; • A team player who demonstrates patience, flexibility and honesty.
Level of contact with children
This position has been classified as “mid contact”: Occasional interaction with children
KRA 1: Administration Planning
KRA 2: Procurement Management
KRA 3: Risk & Compliance Management
KRA 4: Safeguarding, Gender Equality & Inclusion
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Takes responsibility for own performance and development: reflecting, seeking and listening to feedback, learning from mistakes, finding people or resources to help them learn, keeping knowledge and skills up to date.
Closing Date:0 8/12/2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
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