Job Title: Finance Officer
Reports to: Finance Manager
Duty station: Head Office in Kampala (frequent travels to Field Office in Mityana)
The Finance Officer works closely with the Finance Manager to ensure effectiveness and efficiency in
the financial management processes including payments, accounting, budget monitoring, reporting, and
compliance with the established accounting policies. He/she must ensure all transactions are accurately
posted in the system in a timely manner to enable timely reporting.
Closely monitor bank balances to ensure that bank accounts are never overdrawn.
Process all payments; including petty cash, online payments, transfers, and cheques.
Properly code all income and expense transactions following the chart of accounts and
respective project budget lines before updating the Sun System accounting software.
Effectively manage the imprest system; i.e. requisition for petty cash and ensure its safety at all
times, issue payments only after due documentation and approvals, conduct routine cash count
certificates, and prepare petty cash reconciliations/reports.
Ensure that the statutory deductions, i.e. PAYE, NSSF, LST, and WHT are duly collected and
remitted to the respective authorities well before the set deadlines. Any penalties resulting from
non-compliance may be borne by the office bearer.
Ensure that all approved working advances accountabilities are entered into the system within
two days after their approval.
Prepare bank reconciliation statements for all accounts by the 5th of each month.
Prepare monthly reconciliation of fuel card accounts and stores and ensure that fuel card
balances tally with the balance sheet balances.
Receive and crosscheck for completeness (of narration and documentation) all documents (such
as invoices, requisitions, accountabilities etc) that are submitted to the Finance department.
Ensure that documents are properly coded/labelled and filed in such a way as to facilitate quick
tracing and retrieval.
Ensure proper bookkeeping (cash and bank books), payments and all financial documentation
in line with best practices and professional standards.
Prepare for external audit by preparing and providing all the relevant information as guided by
Support the Finance Manager in the preparation of budget monitoring reports highlighting the
planned/budgeted versus actual (BVA) expenditures; including explanations for significant
Support the planning and budgeting processes by generating the required data and conducting
Support the Finance Manager in the reporting processes by generating the required data and
conducting appropriate analysis.
Provide regular and timely support to upcountry teams and work proactively to eliminate any
delays that affect the flow of work in the finance department.
Provide necessary capacity development support to other staff of A4HU to enable them
properly understand and implement financial procedures.
Conduct oneself in a professional and courteous manner that exhibits high integrity, and
Carry out any other official tasks that may be assigned by the supervisor.
Postings in the finance (SUN) system are accurate (i.e the narration, amounts and codes are
correct) at all times.
Payments are effected on time.
No backlog of data entry into the SUN system (i.e. that all transactions are always fully posted
within 2 working days of their approval).
No discrepancies in petty cash balances at all times.
Cash counts are conducted on the 1st working day of each new month.
Bank reconciliation statements are prepared and submitted to the Finance Manager by the 5th
day of every month.
Statutory payments remitted to the respective authorities by the 10th of each month.
Annual Returns are submitted by the 30th of June each year.
A clear and well-organised filing system is maintained in order to ensure safety and quick
retrieval of finance documents.
A bachelor’s degree from an accredited university in BBA/B.Com. A Master’s degree in
Accounting or MBA is an added advantage.
MUST have a professional Accounting qualification ACCA or CPA.
Knowledge and experience in using SUN Accounting & QuickBooks Software is a Must.
Should have at least five years of relevant work experience.
Should be experienced with financial regulations and reporting.
Proficiency in specialised Financial Management software.
Proficiency in MS Office applications.
Excellent analytical skills.
Good interpersonal skills.
Other Desired Competencies
Strong and proven financial management skills especially with projects.
Ability to deliver high-quality work and attention to detail within deadlines.
Ability to solve problems creatively, multitask and learn new concepts quickly.
Ability to work with minimum supervision.
Good communication skills and ability to work well in a team.
Ability to initiate, design and implement financial systems and control procedures.
A4HU is an equal opportunity employer and seeks to employ and assign the best-qualified
If you are interested, please send your application (CV and motivation letter indicating salary
expectation as one attachment) with the reference “Finance Officer” to the Human Resource Officer
Action 4 Health Uganda at firstname.lastname@example.org
Deadline for application: September 19th 2022. Only short-listed candidates will be contacted.
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